The register
Every check, service and certificate in one list, with a date attached.
- Overdue
Fire extinguisher service
Annual · Site wide
- Due in 12d
Passenger lift examination
6-monthly · Specialist
- Complete
Emergency lighting
Monthly · In-house
TrueSyt · Operational scheduling & records
Know what is due,
and who signed it off.
Schedule it. Record it. Retrieve it. One register for the things you have to keep on top of — extinguisher servicing, PAT testing, lift examinations, water hygiene, staff qualifications and the certificates that prove them. The date, the evidence and the responsible name recorded against each one.
A small number of pilot places are open now.
Operations register
All areas · this week
- Overdue 6 days
Fire extinguisher service
Annual · Site wide
- Due in 12 days
Passenger lift inspection
6-monthly · Specialist
- Due in 2 days
Emergency lighting
Monthly · In-house
- In progress
Portable appliance testing
Annual · 18 of 24 done
- Complete
Staff qualification renewal
Annual · Signed off 14 Oct
12 checks due this week2 awaiting sign-off
The date slips quietly.
The date passes
A service comes due, the reminder was in someone’s head, and nobody notices until an inspector or an insurer does.
The evidence is scattered
Photos on a phone, certificates in an inbox, the sign-off sheet in a drawer. Rebuilding the picture takes a week.
The fix gets forgotten
A failed check becomes a note. Nobody owns it, nothing closes it out, and it turns up again at the next audit.
What it does
One register, from the thing on the floor to the signature on the report.
01
Assets
Everything that needs checking — with make, model, serial and location on record, so nothing exists only in someone’s memory.
02
Activities
What has to happen to each asset, how often, and whether it falls to your team, a competent person or a specialist.
03
Schedules and reminders
Due dates that recalculate the moment work is signed off, with prompts that arrive before a date slips — not after.
04
Guided inspections
Question-by-question checks your team completes on a phone, with photos and a signature attached to the record.
05
Corrective actions
A failed check raises an owned action with a target date, evidence of the fix and a named person who closed it.
06
Audit trail
Every record shows who completed it, when, and what changed afterwards. History is kept, not overwritten.
What it looks like
Three screens, most of the job.
Illustrative examples, not your data. Choose a plan and these become your own register, calendar and action log.
The calendar
Due dates recalculate after each completion, and reminders land before a date slips.
- Due Fri
Compressor service
Assigned · Dan W.
- Due 14 Nov
Extraction filter change
Assigned · Priya K.
- In progress
PAT testing round
18 of 24 logged
The corrective action
A failed check opens an action with an owner, a deadline and proof of the fix.
- High
Guard missing on press 2
Owner · Sam R.
- Closed
Photo evidence attached
Signed off · 14 Oct
- Open
Re-inspection booked
Due · 21 Oct
Ingest & parsing
The paperwork you already have becomes the register.
Upload the certificates, contractor reports and invoices you keep in a folder. The details are read out of each document, shown against the source, and only reach your register once you confirm them.
Drop it in
Certificates, contractor reports, invoices, photos of paperwork. Whole folders at once, no typing up.
Click to upload, or drop files herePDF · images · reports · multiple at once
- Fire-Alarm-Report-Oct-2026.pdfReading document…
- Extinguisher-Certs-BlockA.pdf 4 records found
- Compressor-Service-Invoice.pdf 1 record found
It reads the fields
Name, category, frequency, who did it and when it is next due — pulled out of the document, yours to correct.
Extinguisher-Certs-BlockA.pdf
3rd party- Check name
- Fire extinguisher service
- Category
- Fire Safety
- Frequency
- Annual
- Completed
- 06 Nov 2026
- Next due
- 06 Nov 2027
- Completed by
- Ainsley Fire Ltd
6 × CO2, 2 × foam — all pass Verify & log
Matching check names update the existing record; a new name creates one.
Illustrative example — not your data
How it starts
01
We talk
A short call about what you already check, who owns it, and what an auditor or insurer has asked you for in the past.
02
We build the register with you
Your existing spreadsheets, certificates and contractor reports are loaded in and classified by how much rigour each check needs.
03
Your team takes control
Your team completes checks on their phones. The dashboard shows what is due, what is late and what has been fixed.
Set up your register in one sitting.
Start with a 60-day pilot at no charge, or subscribe straight away. Your first site and starter checks come with it.
Subscription
Priced per site, not per check.
Every tier includes the full tracking register, audit trail and evidence capture. The tiers differ on how many sites you run and how much intelligence you unlock.
Pilot
Free/ 60 days
Free pilot — full tracking, no AI
- 1 Site
- Unlimited checks
- Audit trail + audit mode
- Signature capture
- Escalation workflows
- No AI / intelligence
1 site
Ask about a pilotStarter
£49/ site / mo
Single site, light tracking usage
- 1 Site
- Up to 25 checks
- Core tracking modules
- Email reminders
1 site
Choose planPro
£99/ site / mo
Single site, full tracking + audit
- 1 Site
- Unlimited checks
- Audit trail + audit mode
- Signature capture
- Escalation workflows
1 site · 25 AI credits
Choose planMulti-Site
£249/ site / mo
Several premises under one org
- Up to 5 sites
- Cross-site dashboard
- Per-site scoping
- Everything in Pro
Up to 5 sites · 50 AI credits
Choose planEnterprise
£499/ site / mo
Intelligence + API access
- Up to 20 sites
- Intelligence opt-in
- API access
- Custom SLAs
Up to 20 sites · 200 AI credits
Choose planGBP, excluding VAT · Billing term confirmed on your invoice · Cancel or change tier at renewal
Optional service
Or we do the setup for you.
Not a prerequisite, and never bundled in. If you would rather not type up your existing registers, we take two sessions with you: a consultation to agree the scope, then a working session to put your records into the register.
Setup consultation
45 minutes · Phone or video
Digitisation session
Half day · On site or remote
You request the times you would prefer. Nothing is booked until we confirm it with you.
Guided setup
£350
We configure the register with you and walk your team through it.
- Setup consultation
- Checks, assets and templates configured
- Digitisation session for up to 25 records
Digitised setup
£750
We take your existing spreadsheets and paper registers and enter them for you.
- Setup consultation
- Bulk entry of assets, checks and certificates
- Digitisation session for up to 150 records
Managed digitisation
from £1,450
Starts at £1,450. The final fee is confirmed after we scope the number of sites and the volume of records involved.
Full handover: records, evidence photos and certificates, entered and filed.
- Setup consultation
- Unlimited record entry at handover
- Two digitisation sessions plus 30 days of support
One-off, per organisation · Excluding VAT · Subscription still billed per site
Pilot cohort
Help shape a simpler way to schedule and keep your records.
Pilot partners get their tracking register built with them, a direct line to the team building the product, and a say in what gets built next. Places are limited and offered case by case — nothing is confirmed until we have spoken.
Ask about a pilot place- Your register set up with you, not handed to you
- A direct line to the people building it
- Early access to the modules we add next
Demo & pilot
Tell us what you have to keep on top of.
We reply within two working days, usually with a short call to see whether a demo or a pilot place makes sense.
TrueSyt is a records tool. It schedules what you check, records what was done and keeps who signed it off. It does not certify compliance or replace inspections by a competent person. Responsibility for meeting your legal, health and safety, insurer and industry obligations stays with your business.
Handing this out on paper?
Print the one-page leaflet with this page's QR code on it, ready for the doorstep.
truesyt.co.uk/sales